© 2009 – 2019 EventPlanners ApS. All rights reserved.
business hours:
Monday – Friday
from 9 a.m. to 5 p.m.
Office:
EventPlanners ApS
Tuborg Boulevard 12, 3rd Floor
DK-2900 Hellerup
Denmark
CVR: 37104493
CONFERENCE
… to convey new knowledge about specific topics or products. Participants arrive expectant and excited about the day, with an eye for the exchange of knowledge, views and experience. With EventPlanners supervising the event, you have the opportunity to work with a professional partner who, in close cooperation with the company, handles the complete conference.
We provide experience and know-how, so that the company can concentrate on content and customer gains.
COMPLETE CONFERENCE
CONFERENCE
When you want to leave the practical, as well as logistical, matters to professionals. We are on the job from start to finish, focusing on the conference as if it was our own. We provide the complete setup, while you decide the process as it unfolds.
CONFERENCE ASSISTANCE
CONFERENCE
EventPlanners can assist if you need help with certain areas of your conference. We offer 9 standard elements to ease the demands of the elements where you want our
assistance during your conference.
9 STANDARD ELEMENTS
Not all conferences are the same, so you have the option to pick and choose among the 9 main elements. As companies offer their customers different services and products, our experience is that there are significant differences in what
conferences contain. We have highlighted 9 different standard elements that EventPlanners use as a
starting point, when every detail of a conference must be planned .
1. PURPOSE &
PLANNING
CONFERENCE
A conference should always have a purpose and, moreover, be planned down to the tiniest detail. What goals do you wish for the conference to achieve? Are you comfortable with the planning? The preparation is definitely the most important part, no matter what type of event is to be held. Thorough planning removes insecurities and calms the nerves, both before and during the conference.
2.SETTING &
VENUE
CONFERENCE
When choosing the setting and venue, the choices are typically determined by the requirements of the conference. How many participants are expected? What about accommodation, surroundings and transport options? The standard of the different venues varies, and the setting of the event must, therefore, meet the expectations and requirements the company has for the conference as a whole.
3. DEVELOPMENT &
STAFF
CONFERENCE
In any conference, a well-prepared and willing staff plays a
major role. Participants can quickly have doubts and questions addressed, leaving them in safe and accommodating hands. Professional execution can be felt throughout the process, leaving
the participants with an undisturbed and positive
experience of the conference.
4. FOOD &
CATERING
CONFERENCE
Throughout the event, from morning until late afternoon, participants are expected to stay focused and pay attention to gaining new knowledge and ideas. Correct food and catering can boost participants and ensure great mood and energy levels throughout the conference. Therefore, the participants often consider the time for food and catering the highlight of the event.
5.PICKUP &
TRANSPORT
CONFERENCE
We are regularly involved when groups or individuals need
to be transported from one place to another. Typically, bus services
are needed for employees, groups that need to be picked up
from different locations, or meet guest speakers or other
staff at the airport. If the participants are going on
excursions or out to experience local attractions,
transport is again an element of the conference.
6.EXCURSIONS &
EXPERIENCE
CONFERENCE
There are many ways to leave a good impression of the event. EventPlanners always recommends, if possible, a kind of social experience in connection with your conference. Of course, whether it’s going to be an active or more relaxed experience, is completely to the customer to decide. However, we know from experience that the participants get to talk and enjoy themselves in a way that is not possible when looking at PowerPoints and budget plans.
7. SEMINAR &
TEAM BUILDING
CONFERENCE
There is an obvious opportunity to create more and better energy during the conference. Seminars and teambuilding exist in many sizes and shapes, but they all have the same ultimate goal; to strengthen cooperation among colleagues and in the workplace. This is an element that lets you use the conference as a tool for gathering troops and aligning with your desired message.
8. MASTER OF CEREMONIES &
LECTURER
CONFERENCE
If aiming to motivate the participants, a successful lecture is one way forward. The right lecture is about the theme of the conference and possibly touches upon an area you want to put on the agenda in everyday life. A lecture must be presented the right way and leave its message clear and understandable, in addition to being
entertaining and thoughtful.
9.FEATURES &
ENTERTAINMENT
CONFERENCE
The special feature element is usually used as an occasion to shed light on internal presentations, shared entertainment, or the company’s own desire for a feature of a different nature. The scene is set for features of all kinds, forming the basis for enthusiasm and joy among the participants. Alongside the 6th element (excursions and experiences), the range is large, depending on moods and wishes.
1. PURPOSE &
PLANNING
CONFERENCE
A conference should always have a purpose and, moreover, be planned down to the tiniest detail. What goals do you wish for the conference to achieve? Are you comfortable with the planning? The preparation is definitely the most important part, no matter what type of event is to be held. Thorough planning removes insecurities and calms the nerves, both before and during the conference.
2.SETTING &
VENUE
CONFERENCE
When choosing the setting and venue, the choices are typically determined by the requirements of the conference. How many participants are expected? What about accommodation, surroundings and transport options? The standard of the different venues varies, and the setting of the event must, therefore, meet the expec-tations and requirements the company has for the conference as a whole.
3. DEVELOPMENT &
STAFF
CONFERENCE
In any conference, a well-prepared
and willing staff plays a major role.
Participants can quickly have doubts
and questions addressed, leaving them
in safe and accommodating hands. Professional execution can be felt throughout the process, leaving the participants with an undisturbed
and positive experience
of the conference.
4. FOOD &
CATERING
CONFERENCE
Throughout the event, from morning
until late afternoon, participants are expected to stay focused and pay
attention to gaining new knowledge
and ideas. Correct food and catering
can boost participants and ensure great mood and energy levels throughout the conference. Therefore, the participants often consider the time for food and catering the highlight of the event.
5.PICKUP &
TRANSPORT
CONFERENCE
We are regularly involved when groups or individuals need to be transported from one place to another. Typically, bus services are needed for employees, groups that need to be picked up from different locations, or meet guest speakers or other staff at the airport. If the participants are going on excursions or out to experience local attractions, transport is again an element of the conference.
6.EXCURSIONS &
EXPERIENCE
CONFERENCE
There are many ways to leave a good impression of the event. EventPlanners always recommends, if possible, a kind of social experience in connection with your conference. Of course, whether it’s going to be an active or more relaxed experience, is completely to the customer to decide. However, we know from experience that the participants get to talk and enjoy themselves in a way that is not possible when looking at PowerPoints and budget plans.
7. SEMINAR &
TEAM BUILDING
CONFERENCE
There is an obvious opportunity to
create more and better energy during the conference. Seminars and teambuilding exist in many sizes and shapes, but they all have the same ultimate goal; to strengthen cooperation among colleagues and in the workplace. This is an element that lets
you use the conference as a tool for gathering troops and aligning with
your desired message.
8. MASTER OF CEREMONIES &
LECTURER
CONFERENCE
If aiming to motivate the participants, a successful lecture is one way forward.
The right lecture is about the theme
of the conference and possibly touches upon an area you want to put on the agenda in everyday life. A lecture must
be presented the right way and leave
its message clear and understandable,
in addition to being entertaining
and thoughtful.
9.FEATURES &
ENTERTAINMENT
CONFERENCE
The special feature element is usually used as an occasion to shed light on internal presentations, shared entertainment, or the company’s own desire for a feature of a different nature. The scene is set for features of all kinds, forming the basis for enthusiasm and joy among the participants. Alongside the 6th element (excursions and experiences), the range is large, depending on moods and wishes.
